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EMAIL TEMPLATE MAINTENANCE

ABOUT EMAIL TEMPLATE MAINTENANCE

This function facilitates the various email templates to be used for sending out notifications to Resident Association’s participants.

This allows System Administrators to pre-define the templates to be used when sending out email notifications.

The maintained email templates will be available for selection in the NOTIFY RESIDENTS function.

The Inventory Class Maintenance function facilitates for the following:

· Display of the email templates maintained in the system.

· Creation of an email template.

· Updating of an email template.

· Deletion of an email template.

HOW TO SEARCH FOR AN EMAIL TEMPLATE RECORD?

1. Click on the EMAIL TEMPLATES function from the JIRAN system main menu.

2. Once in this function, define the following search criteria to retrieve the desired record:

SEARCH CRITERIA	DESCRIPTION
Filter	Denotes a free text search criteria. Partial search is supported. The system will display all available parameter values by default

3. Click on icon to initiate the search criteria.

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1. Click on the EMAIL TEMPLATES function from the JIRAN system main menu.

2. Click on NEW EMAIL TEMPLATE to initiate the creation of the record.

3. Enter the following values on the EMAIL DETAILS screen:

DATA FIELDS	DESCRIPTION
Code	Enter the email template code
Description	Enter the full description of the email template
CC (email list)	Enter the list of email addresses tagged to this email template. Use the semicolon (;) to separate email addresses
BCC (email list)	Enter the list of email addresses tagged to this email template. Use the semicolon (;) to separate email addresses
Subject	Enter the subject matter of the email template
Body	Enter the full context of the email templates message content
Active	Denotes if the record is active, i.e. to be used in the system. Check (R) YES if applicable

$Description: C:\Users\Earth\Desktop\Tasks\JIRAN User Guide\SYSTEM\Email Templates\Email Templates Create.png$

4. Click on SAVE to create the record.

1. Click on the EMAIL TEMPLATES function from the JIRAN system main menu.

2. Enter the search criteria and click on the on icon to search for the desired record.

3. Click the record to launch the EMAIL DETAILS screen.

4. Update the required values.

INote: The email template code value itself cannot be amended. The record must be deleted before it can be replaced.

5. Click SAVE to save the changes.

1. Click on the EMAIL TEMPLATES function from the JIRAN system main menu.

2. Enter the search criteria and click on the on icon to search for the desired record.

3. Click the record to launch the EMAIL DETAILS screen.

4. Click on DELETE to remove the record.