ABOUT STOCK
& FACILITIES MAINTENANCE
The STOCK & FACILITIES
maintenance facilitates the tagging of an inventory to a serial number
or for the creation of serialized inventories.
Serialized inventories are inventories that carry
a unique serial number (as provided by the vendor) which cannot be
auto-generated in the system.
In such
instances, these inventories must be manually created in the system.
However, the
actual tagging of this inventory to a resident is carried out in the PAYMENT function (via the FEES
link from the main menu).
Additionally,
it also provides the following functionalities:
·
Statistics of total inventories and their assignment counts.
·
Tracking of historical activities against an inventory item.
1. Click on the STOCK & FACILITIES 
function from the JIRAN system main menu.
2. Once in this function,
define the following search criteria to retrieve the desired record:
|
SEARCH CRITERIA |
DESCRIPTION |
|
Filter |
Denotes a free
text search criteria. Partial search
is supported. |
3. Click on SEARCH
once you have defined the required search criteria.
4. You can view the details
of the inventory record by doing one of the following:
a.
Clicking on the inventory record, e.g., “PARKING STICKERS – CAR 1801”
from the above example.
b.
Clicking on the name of the assigned user to view the details of the
user.
1.
Click on the STOCK & FACILITIES
function from the JIRAN system main menu.
2.
From the STOCK & FACILITIES LISTING screen, click on NEW INVENTORY to initiate the creation of a
new record.
3.
The system will display the INVENTORY DETAILS screen
for you to enter the required details.
4.
Enter the following information to create a new record:
|
DATA FIELDS |
DESCRIPTION |
|
Inventory
Class |
Denotes the
classification of the inventory, i.e., parking stickers, access cards, etc |
|
Make |
Free text to
denote details of the inventory tagging, e.g. car make for parking stickers |
|
Model |
Related to
the details of the inventory tagging, e.g., car no for parking stickers |
|
Serial No |
Serial number
of the inventory, i.e., either system assigned or manually assigned |
|
Expiry Date |
Denotes the
expiry date of the inventory |
|
Warranty
Expiry Date |
Denotes the
warranty expiry date for the inventory |
|
Inventory
Status |
Denotes the
status of the inventory, i.e. either in-service, damaged or lost |
|
Active |
Denotes if
the inventory is active in the system. De-activating this record will remove
this record from further use in the system. |
1.
Select the inventory record (by clicking on the inventory) to be updated from the STOCK &
FACILITIES LISTING screen.
2.
Update the record via the INVENTORY DETAILS screen and click on SAVE
to update the record.
1.
Select the inventory record (by clicking on the inventory) to be updated from the STOCK &
FACILITIES LISTING screen.
2.
Click on DELETE in
the INVENTORY DETAILS screen to remove the record from
the system.
1.
The HISTORY tab display the historical activities (descending
timestamp order) undertaken against the property record.
2.
This information is provided for System Administrators and users alike
to monitor their activities.
