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RESIDENT ASSOCIATION (RA) MAINTENANCE

WHY RESIDENT ASSOCIATION RECORD IS NEEDED?

Resident Association record is a critical data set required for the successful operating of the JIRAN system.

It serves as the “business entity” under which JIRAN functionalities are operated against.

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HOW TO SEARCH FOR A RECORD?

1. Enter the required search criteria under the FILTER option (partial searches are supported).

2. Click on SEARCH.

1. Launch the RESIDENT MAINTENANCE function via the SETUP menu.

2. Click on NEW RA option.

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3. Enter the following values required to create this record:

DATA FIELDS	DESCRIPTION
RA Code	Unique RA code to be assigned
Description	Full name of the RA
Address, City, PostCode	Address of the RA
City	Select from available selection
Postcode	Postcode of the RA address
State	Select from the available selection
Country	Select from the available selection
Contact No 1	Primary contact number
Contact No 2	Secondary contact number
Email	General email of the RA
Active	Checked (R) denotes that record is active for system use and vice versa
Sequence No	System generated record sequence number
Committee Notification Forum	Specify the name of the committee members notification forum
Community Forum	Specify the name of the community forum for residents subscription

4. Click on SAVE to create the record.

1. Search or retrieve the record to be updated.

2. Make the changes in the data values required.

3. Click on SAVE to update the record.

1. Search or retrieve the record to be updated.

2. Click on DELETE to remove the record from the system.

INote: Deletion of record will be prevented if the RA record is actively used in the system.