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PROPERTY MAINTENANCE

ABOUT PROPERTY MAINTENANCE

The PROPERTY maintenance function supports the maintenance of properties within the Resident Association’s jurisdiction.

This function supports the following capabilities:

1. Displays the details of payments due from each property

2. Tracking of all historical activities against a property

3. Displays the summary of user details maintained in the system

HOW TO SEARCH FOR A PROPERTY RECORD?

1. Click on the PROPERY function from the JIRAN system main menu.

2. Once in this function, define the following search criteria to retrieve the user(s) record desired:

SEARCH CRITERIA	DESCRIPTION
Filter	Denotes a free text search criteria. Partial search is supported.
Resident Type	Allow for the search of users record by: · ALL resident type · Owners (Non-Residents) · Owners (Residents) · Tenants
Street	Allows for the search of properties by ALL streets or specific streets within the RA

3. Click on SEARCH once you have defined the required search criteria.

$Description: C:\Users\Earth\Desktop\Tasks\JIRAN User Guide\SETUP\Property Maintenance\Properties Listing.png$

4. Click on the address of the property link to view the details of the property.

1. Click on the PROPERY function from the JIRAN system main menu.

2. From the PROPERTY LISTING screen, click on NEW PROPERTY to initiate the creation of a new property record.

3. The system will display the PROPERTY DETAILS screen for you to enter the property’s details.

4. Enter the following information to create a new property record:

DATA FIELDS	DESCRIPTION
Complex	Name of the complex (optional). Select from the available selection
Block	Name of the block (optional). Select from the available selection
Floor No	As stated
Unit No	As stated
House No	As stated
Street Name	Name of the street which the property is located. Select from the available selection
Area	Area the property is located. Select from the available selection
Longitude	Geographic coordinate that specifies the east-west position of the property on the Earth’s surface
Latitude	The angular distance of the property south or north of the Equator
Dwelling Type	Denotes whether the property is a banglo, semi-detached or terrace property
Usage Type	Denotes the usage of the property, i.e. for business, rental, hostel or self-usage

$Description: C:\Users\Earth\Desktop\Tasks\JIRAN User Guide\SETUP\Property Maintenance\Property Details.png$

5. Click on SAVE to create the property record

1. The PAYMENTS tab display the payments that are due from the property.

2. This information is provided for System Administrators and users alike to monitor their activities.

$Description: C:\Users\Earth\Desktop\Tasks\JIRAN User Guide\SETUP\Property Maintenance\Property Payment.png$

1. The HISTORY tab display the historical activities (descending timestamp order) undertaken against the property record.

2. This information is provided for System Administrators and users alike to monitor their activities.

$Description: C:\Users\Earth\Desktop\Tasks\JIRAN User Guide\SETUP\Property Maintenance\Property History.png$

1. Select the user record to be updated from the PROPERTY Listing search option.

2. Update the user record in the respective tabs and click on SAVE in the PROPERTY DETAILS tab to update the property record.

1. Select the user record to be updated from the PROPERTY Listing search option.

2. Click on DELETE in the PROPERTY DETAILS tab to remove the property record from the system.