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OTHER CODE DEFINITIONS MAINTENANCE

ABOUT OTHER CODE DEFINITION MAINTENANCE

This function facilitates the maintenance of code values that used in other functions of the system.

For example, including additional bank codes to be made available in the FEES screen where payments are handled.

The Other Code Maintenance function facilitates for the following:

· Display of the available values for each code type.

· Creation of a new value for a code type selected.

· Updating of code type values.

· Deletion of code type values.

HOW TO SEARCH FOR A CODE TYPE RECORD?

1. Click on the OTHER CODE DEFINITIONS function from the JIRAN system main menu.

2. Once in this function, select the CODE TYPE value from the available drop down selection.

3. Click on SEARCH to retrieve the available values for the CODE TYPE.

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1. Click on the OTHER CODE DEFINITIONS function from the JIRAN system main menu.

2. Select the CODE TYPE value from the available drop down selection.

3. Click on NEW to initiate the creation of the record.

4. Enter the following values on the pop-up data entry screen:

DATA FIELDS	DESCRIPTION
Code Value	Enter the abbreviated value of the code value to be created
Description	Enter the full description of the code value being created
Active	Denotes if the record is active, i.e. to be used in the system. Check (R) YES if applicable

5. Click on SAVE to create the record.

1. Click on the OTHER CODE DEFINITIONS function from the JIRAN system main menu.

2. Select the CODE TYPE value from the available drop down selection.

3. Click on SEARCH to retrieve the available values for the CODE TYPE.

4. Click the record to launch the code value data entry value.

5. Update the following values:

a. The description of the code value record

b. The active status of the record

6. Click SAVE to save the changes.

INote: The code value itself cannot be amended. The record must be deleted before it can be replaced.

1. Click on the OTHER CODE DEFINITIONS function from the JIRAN system main menu.

2. Select the CODE TYPE value from the available drop down selection.

3. Click on SEARCH to retrieve the available values for the CODE TYPE.

4. Click the record to launch the code value data entry screen.

5. Click on DELETE to remove the record.